What we will do different in 99

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 • Information sharing

We will use the web as much as possible.

Web site URL TBA

Use web site to find guidelines (security, ES&H, etc.).

Register.

Request exhibits.

Get forms.

See meeting minutes, etc. 

• Exhibits

There will be lots of exhibits, but…

• We will try to tie them together more based on SBU.
• Co-locate exhibits in zones.
• No pressure for every organization to do something, rather, team up with other departments and with counterparts in New Mexico.
• Less can be more.
• Hands on is more fun. 

• Logistics

We will seek to contract with an outside vendor for as much of the logistical support as possible (tables, chairs, decorations, tents, buses, etc.). 

• Security

We will seek to minimize the need for escorts 

• Food

We will likely be supplied by only one vendor. 

• VIP tours

We will seek to accommodate VIPs on one day only.

• Time charging policy

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Popular exhibits

Consider staging visitors in an area with seating, and provide information about the exhibit, and how it relates to the Sandia/DOE mission/SBU.

Also consider the possibility of giving out tickets to limit attendance each hour or session, and to allow for breaks. 

External Affairs/Outreach

Coordinate LEAP fair, Health fair, and other outside exhibitors (e.g., Tech museum, HP, Intel). 

Suggestions for this year are wanted!

Your assignment

Talk with your department manager and members (perhaps at a department meeting).

Discuss what your department might do, what SBU it would relate to, where any exhibits might be (in the SBU zone/tent, lab or conference room).

can you collaborate with counterparts in New Mexico for your exhibit.

Can you use a summer student to help?

Is your department web site up to date? 

Future Meetings

I am planning on monthly meetings until the week of July 12, twice monthly, until the week of August 9, then weekly.

When is a good time to meet?  

How to make sure you get credit for what you’re doing here

If you have your manager’s buy-in, put this task on your PMF; it falls under "Service to Sandia."

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Supplement Notes

Likes:

• Weapons - the desire to have a Weapons Tent again this year was expressed; there will definitely be one.
• Entertainment - may be located in B911 parking lot.
• B913 will be closed; ready to be torn down.
• Redwood Center - parking to be used for displays.
• Entertainments - SNL employees will be invited to perform; our ability to pay performers is still in question.
• VIP Day may be held on Friday, September 10 - invitations made by VPs and directors (including Ron Stoltz).
• Next meeting is scheduled on Monday, April 12 at 1:00 p.m. (Where? TBA)
• Larry Carrillo - represents 8200 Center, is willing to help for whatever is needed, except on Sandia Day, and he'll be asking for more volunteers at IMTL; may volunteer to serve food?
• Virtual reality - not planning to have an exhibit this year.
• Kids Zone in B912 - over populated last year: people did not get breaks.
• Will invite strategic partners to participate such as Intel, DOE , Lockheed Martin.
• Attendees expressed an interest in having food in multiple locations.
• There will be drawing contests and prizes for kids of different ages.
• We hope to get a contractor to take care of the logistics, foods, etc.
• More Security information will be available for the next meeting. (Where will escorts be required?).
• Department Representatives should verify that their department web sites are updated.
• The theme for this year is: 50^th Anniversary - Exceptional Service.
• There will be a Corporate Exhibition display in the IMTL lobby, which will stay there for about a month, then it may go to the Tech Museum in San Jose.
• Before the meeting ended, everyone was given an assignment; please see annotated agenda.
• Time Charging - see attachment - this will be posted on the web page.
• On November 3, SNL/CA's 50^th Anniversary - it's a one-day celebration only; there may also be activities on November 1.
• Vice-president Al Gore may be speaking in New Mexico on November 1 and in SNL/CA on November 3; there may be a marching band.
• Paul Robinson may be here onsite.
• The time capsule will be buried near the flagpole, and we will have refreshments.

From Tech Writer: Any dislikes? If not, then don’t need Likes head.

Or is it "Likes from Last Sandia Day" and "Plans for this Sandia Day"?